Our Client is a very successful small business in the Construction Industry. Their current Sole Charge Office Administrator is leaving them after 11 years so they are on the hunt for the next amazing person to take full control of running the office and looking after the Director, ensuring everything is running smoothly!
Responsibilities include;
- Full administration including answering phones, monitoring emails for business and Director, dealing with Couriers, co-ordinating all the paperwork for Quotes out to Building Companies, printing of plans and details of works required
- Entering jobs into the booking system, keeping an eye on detail for booking details, schedules and updating plans as needed. Checking daily on job status.
- Full Accounts using Xero - AP/AR, entering incoming invoices (Creditors) and co-ordinating ready for 20th of month payment and entering Debtor invoices ready for authorisation.
- Credit Control - chasing up payments and debt collection
- Processing of weekly waged payroll for 5 staff using MYOB Payroll
- Bank Reconciliations and end of month requirements
- GST Returns and PAYE and other tax obligations
- Monitoring RUCs using Cartrack system, keeping on top of COF/WOF reminders
- Issuing COCs through to ICert system on completion of work.
- Health and Safety documentation and booking of course
- Facilities Management including looking after tenant queiries
What you need;
- Experience in similar industry in Construction or Building, ideally working in a smaller to medium sized company, a close knit team.
- You need to have experience in Xero for Accounts processing and MYOB Payroll for Payroll processing.
- Strong Administration skills coupled with a meticulous eye for detail with excellent communication skills. You must be down to earth, have a great sense of humour and be that go-to individual!
- Hours are 7.30am-4.00pm with flexibility, parking on site - working from home on a Friday once trained. Immediate start advantageous but there will be a cross over for training.
This is a fabulous role for someone whom likes to work on their own as the majority of the day is solo in the office with the staff out on site. You will be that 'right hand' person for the Director, keeping him on his toes, ensuring he doesn't miss a beat! This is one role that doesn't come around very often - Apply NOW and grab the opportunity!
